Documents required to start a new medical stores

What are the documents required to start a retail medical stores ?

Being  a registered Pharmacist I had a dream to start my own medical stores. So sharing all the procedures I had followed during this entire procedure.

Recently the procedure for applying to start a retail or wholesale medical store has been made online.

First you need to fill the detailed form wherein every details are to be specified in the form.

List of documents required is as follows :

Sr. No.	Description or Purpose of Document	List of documents
1	Duly filled form handwritten	Form no. 19, 19A, 19B (Form no. depending on wholesale or retail, as the case may be )
2	Agreement of Property owner and medical stores owner	Lease deed (should be Minimum of 5 years)
3	Proof of ownership of premises	Property tax receipt Or 8D certificate 8D or premises ownership proof Electricity Bill (Not more than 6 months old & clearly mentioning owner name and address of the shop or premises )
4	NOC of local Governing body	NOC Muncipal corporation / Grampanchayat as the case may be stating exact name of owner, to be name of medical and premises in the NOC (No Objection Certificate )
5	Affidavit of Pharmacist	Affidavit on Stamp paper of Rs. 100/- in given format Different from undertaking ( hami patra )
6	Shop Layout Handwritten in Duplicate	Should include way to the medical stores as well as positioning of racks, counter, Fridge in the shop.(See Specimen) Shop Layout
7	Bill of refrigerator	Purchase bill or Affidevit of old owner in case using old refrigerator. Stating Model, Company and capacity in Litres.
8	Pharmacist Registration certificate	Copy of Certificate
9	PPP Professional Pharmacist’s Profile	Xerox of first and last page
10	Receipt of charges paid	Challan of fees paid
11	Photo	Passport photograph
12	Identity Proof	Pan Card, Driving License, Aadhar Card

Once all documents are ready first you need to visit the FDA office of your area and ask him to generate a LoginID for you (Pharmacist) and another LoginID will be for your firm.

You get a two different Login Id and Password on your mobile phone.

One with user ID MHRPXXXXX for Pharmacist and another as MHXXXXX for your firm.
First login as pharmacist by entering your Id and Password and update the Pharmacists Profile, complete your profile as pharmacist.Here you will have to upload your Educational Qualification, Address Proof, Work Experience, Photo, identity Proof and complete your profile

Now you move to second Phase of your Licensing procedure.

Now you need to scan all 12 documents enlisted above in following criteria:

150dpi, Documents should not be more than 150Kb and Grayscale

Save all files at handy (Say desktop )  and Login to www. XLNINDIA.org.in using your firms Login Id.

Login to the website and start uploading  documents all in columns provided in the site

And that is it.

Once the upload is complete just expect a call the drug inspector for actual visit to the premises at any time.

Take follow up of in case of any discrepancies in your application.

Area for retail medical store	120 Sq. Feet (minimum area required )	Rs.3350/-
Area for wholesale drug store	150 Sq. Feet (minimum area required )	Rs.3350/-

Note : It is better to Xerox all documents in reduction and than scan to avoid problems.

DO’s	Don’t’s
Reduction Xerox all documents and than scan them in given criteria	No color scans
Every details in the form should be filled properly	150 dpi, More than 150 Kb size of Documents
Application should mention details of location of shop Viz. what is on the left, right, side, front of Shop, Nearest landmark etc
Agreement too should clearly mention all details of property alongwith period of contract, rent per month, deposit etc.

Best of Luck..!!

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What are the documents required to start a retail medical stores ?

Being  a registered Pharmacist I had a dream to start my own medical stores. So sharing all the procedures I had followed during this entire procedure.

Recently the procedure for applying to start a retail or wholesale medical store has been made online.

First you need to fill the detailed form wherein every details are to be specified in the form.

List of documents required is as follows :

Sr. No.	Description or Purpose of Document	List of documents
1	Duly filled form handwritten	Form no. 19, 19A, 19B (Form no. depending on wholesale or retail, as the case may be )
2	Agreement of Property owner and medical stores owner	Lease deed (should be Minimum of 5 years)
3	Proof of ownership of premises	Property tax receipt Or 8D certificate 8D or premises ownership proof Electricity Bill (Not more than 6 months old & clearly mentioning owner name and address of the shop or premises )
4	NOC of local Governing body	NOC Muncipal corporation / Grampanchayat as the case may be stating exact name of owner, to be name of medical and premises in the NOC (No Objection Certificate )
5	Affidavit of Pharmacist	Affidavit on Stamp paper of Rs. 100/- in given format Different from undertaking ( hami patra )
6	Shop Layout Handwritten in Duplicate	Should include way to the medical stores as well as positioning of racks, counter, Fridge in the shop.(See Specimen) Shop Layout
7	Bill of refrigerator	Purchase bill or Affidevit of old owner in case using old refrigerator. Stating Model, Company and capacity in Litres.
8	Pharmacist Registration certificate	Copy of Certificate
9	PPP Professional Pharmacist’s Profile	Xerox of first and last page
10	Receipt of charges paid	Challan of fees paid
11	Photo	Passport photograph
12	Identity Proof	Pan Card, Driving License, Aadhar Card

Once all documents are ready first you need to visit the FDA office of your area and ask him to generate a LoginID for you (Pharmacist) and another LoginID will be for your firm.

You get a two different Login Id and Password on your mobile phone.

One with user ID MHRPXXXXX for Pharmacist and another as MHXXXXX for your firm.
First login as pharmacist by entering your Id and Password and update the Pharmacists Profile, complete your profile as pharmacist.Here you will have to upload your Educational Qualification, Address Proof, Work Experience, Photo, identity Proof and complete your profile

Now you move to second Phase of your Licensing procedure.

Now you need to scan all 12 documents enlisted above in following criteria:

150dpi, Documents should not be more than 150Kb and Grayscale

Save all files at handy (Say desktop )  and Login to www. XLNINDIA.org.in using your firms Login Id.

Login to the website and start uploading  documents all in columns provided in the site

And that is it.

Once the upload is complete just expect a call the drug inspector for actual visit to the premises at any time.

Take follow up of in case of any discrepancies in your application.

Area for retail medical store	120 Sq. Feet	Rs.3350/-
Area for wholesale drug store	150 Sq. Feet	Rs.3350/-

Note : It is better to Xerox all documents in reduction and than scan to avoid problems.

DO’s	Don’t’s
Reduction Xerox all documents and than scan them in given criteria	No color scans
Every details in the form should be filled properly	150 dpi limit for scanned files, Not More than 150 Kb size of Documents
Application should mention details of location of shop Viz. what is on the left, right, side, front of Shop, Nearest landmark etc
Agreement too should clearly mention all details of property alongwith period of contract, rent per month, deposit etc.	MInimum 5 Years of rent agreement stamp paper of atleast 500 rupees to be used

Best of Luck..!!

Schedule H1 in Drug And Cosmetics Act of India

The Government Of India on a wide notification No. dated Aug. 30 2013 vide GSR (588) 3 has amended the Drug And Cosmetics Act  to include new Schedule, namely Schedule H1.
Please fine below here certain salient feature of the same :

• the schedule H1 will be in effect from March 1, 2014.
• Schedule H1 consists of a list of 46 drugs, which is given in annexure 1
• Those retailers who are doing manual billing ( not computerized ) are advised to keep separate bill books  or separate series of bill numbers, so that they can produce the records immediately when asked by the drug control officials.
• Those retailers using computerized billing are advised to fill the column of schedule in the product master  against those drugs included in the Schedule H1 , as Schedule H1.
• Retailers have to maintain a separate register to record the sale of Schedule H1 drugs.TheSchedule H1 register should have the following columns :
• Name of the product and potency
• Quantity sold
• Name and Address of the prescriber
• Name and Address of the patient
• These records are to be maintained for a period of minimum three (3) years.
• It is mandatory from March 1, 2014 that all the products included in schedule H1 are labelled with Schedule H1 warning " To be sold by retail only on the prescription of a Registered Medical Practitioner only" in a box with red border.
• Preparation of the Schedule H1 drugs containing products for topical and external use are not included in the schedule.
• Facts in the Law which automatically apply to the Schedule H1 :
• These drugs are to be sold only against the prescription of a Registered Medical Practitioner .
• The prescription has to be complete in all aspects with all details.
• When the prescription mis dispensed, the pharmacy/ medical store has to put the dispensed/ supplied stamp, date and sign on it .
• A prescription can be dispensed only once unless the doctor specifies in writing that it can be dispensed more than once, and how many times.
• verbals, telephonic, E- mail, Fax, SMS etc. requests / orders for dispensing Schedule H1 Cannot Be entertained.

ANNEXURE 1 :
Alprazolam, Balofloxacin, buprenorphine, capreomycin, cefdinir, cefditoren, cefepime,cefetamet, cefixime, cefoperazone, cefotaxime, cefpirome, cefpodoxime, ceftazidime, cefibuten, ceftriaxone, ceftizoxime, chlordiazepoxide, clofazimine, codeine, cycloserin, diazepam, diphenoxylate, doripenem, ertapenem, ethambutol hydrochloride, ethionamide, feropenem, gemifloxacin, imipenem, isoniazid, lecofloxacin, meropenem, midazolam, moxifloxacin, nitrazepam, pentazocine, prulifloxacin, pyrizinamide, rifabutin, rifampicin, sodium para aminosalicylate, sparfloxacin, thiacetazone, tramadol, zolpidem.

NOTE : In case of any query about schedule H1, please consult the drug inspector of your area in FDA Office.

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